QuickBooks: Sharing Files – PC and Mac

Roundtrip: Convert a QuickBooks for Mac file to QuickBooks for Windows and back again


Roundtrip is a term used for the process involved in sending a QuickBooks for Mac file to a PC running QuickBooks for Windows.

Starting in QuickBooks for Mac, this is the basic flow:

  1. Save a Backup to QuickBooks for Windows
  2. Transfer the backup file to the receiving party using a secure transfer method
  3. On their PC, the other party will use File > Open or Restore Company, naming the .qbb file they received to restore the file for use
  4. They can then make changes as needed and then use Copy Company File for QuickBooks Mac to create the file for transfer back
  5. The final step is to restore the backup into QuickBooks for Mac




While QuickBooks for Windows can create a backup for QuickBooks for Mac and vice versa, there are some restrictions:

  1. Be sure your QuickBooks for Mac and your QuickBooks for Windows are the same year and the latest release for that year. For example, if you have QuickBooks for Mac 2012, be sure you are also using QuickBooks for Windows 2012. If you use different years, you may have issues updating your file to later versions or “roundtripping” in the future
  2. Once you have made the backup for Windows, do not upgrade QuickBooks for Mac either to a new version, e.g., QBM 2012 or QBM 2013, or to a new release, e.g., R4 to R5
  3. You must have the administrator password to complete the roundtrip process
  4. While the other party has your file, do not enter data into your MacIntosh file. Otherwise, you will have to re-enter the data when you receive your file back
  5. Because QuickBooks for Mac does not have internal payroll, we suggest that you do not process payroll in the QuickBooks for Windows version of the file. The subscription information, payroll settings and payroll data that you enter will be lost when the file is converted back to QuickBooks for Mac
  6. You cannot roundtrip to QuickBooks Enterprise Solutions (QBES) because QBES cannot produce a QuickBooks for Mac backup


Because QuickBooks for Mac does not have all the features of QuickBooks for Windows, some data is lost when a QuickBooks for Windows file is converted to QuickBooks for Mac.


The full content of the Intuit article can be found at: http://support.quickbooks.intuit.com/support/articles/HOW12998



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